Independent spend forensics · Mid-market companies
FixLeak is an independent forensic audit of your SaaS, cloud, and vendor spend. You send one redacted CSV — no logins, no bank access, no SSO — and in 7 days you get a written record of the overlaps, the ranked savings, and the counter-offers to send your vendors.
What FixLeak does
Mid-market companies accumulate subscriptions the way ships accumulate barnacles: a tool bought by one department, a near-identical one bought by another, renewals rolling over long after the team that chose them has moved on. Nobody sees the whole stack in one place — your accounts-payable data already does.
FixLeak works forensically from that AP record. We reconcile every vendor payment, group it by what the tool actually does, and identify where the same job is being paid for two or three times. Because the audit runs on an export — not on access to your systems — your security review is a short conversation, not a quarter-long project.
We are an independent research service. We don't sell software, we don't resell the tools we audit, and our fee structures are written into a signed agreement before any work begins.
Two or more vendors being paid to do the same job — the same category of tool bought separately by different departments, or kept after a migration that was supposed to replace it.
The same vendor appearing under variant names, or paid through more than one department, so the true total for that vendor is never visible in a single report.
Payments that keep recurring on schedule regardless of whether anyone still uses the tool — spend that only becomes visible when every payment is laid out in one timeline.
Process
There is no integration, no credential handover, and no access request for your IT team to review. The entire audit runs on a single export from your accounting or AP system.
Pull a vendor payment export with the four columns below. Redact anything you don't want seen — the audit works on vendor, date, amount, and department only.
Every line is reconciled and grouped by function. Overlaps and duplicates are flagged, and each candidate saving is verified against the payment record before it is counted.
The Stack Overlap Memo, Ranked Savings Action Plan, and Vendor Counter-Offer Pack arrive together — written so a CFO or ops lead can act on them the same week.
| Vendor_Name | Date | Amount | Department |
|---|---|---|---|
| Vendor A | 2026-01-05 | 1,200.00 | Marketing |
| Vendor B | 2026-01-12 | 499.00 | Engineering |
| …your rows, redacted as you see fit… | … | … | … |
No credentials, everWe never ask for a login, bank connection, or SSO access to any of your systems.
Redaction-friendlyStrip account numbers, approver names, and anything else. The four columns are enough.
A standard exportIf your accounting or AP system can export vendor payments to CSV, it can produce this file.
Deliverables
Not a dashboard login and not a slide deck of charts. Written documents your finance and operations leads can act on, cite in a vendor call, and keep on file.
The forensic record of the audit: where your stack pays twice for the same job, laid out vendor by vendor against your own payment data.
Every verified saving opportunity, ranked — so the biggest, cleanest wins are handled first and nothing rests on an unverified estimate.
What to actually say to the vendors you keep. Counter-offer material built from the memo's findings, ready to take into renewal conversations.
Pricing
The engagement runs under a signed Independent Research Services Agreement with one of two fee structures. There are no hourly bills and no surprise line items.
Fee structure A — Flat
One fixed fee for the full 7-day audit and all three deliverables, agreed in writing before we start.
Waived in full if verified Year-1 savings come in under $15,000Fee structure B — Share of savings
Instead of the flat fee: a quarter of the Year-1 savings the audit verifies in your payment record. If the savings aren't verified, they aren't billed on.
An ongoing retainer that keeps watch on upcoming vendor renewals after the audit — so the overlaps you cleared don't quietly grow back at the next renewal cycle.
Fees exactly as set out in the FixLeak Independent Research Services Agreement. The fee structure for your engagement is confirmed in the signed agreement before any work begins.
Enter a savings figure to see both fee structures side by side. This is an illustration of the agreement's terms — your fee is calculated on the savings the audit actually verifies in your data.
Drag or type — try a figure under $15,000 to see the waiver apply.
At $40,000 in verified savings, the flat fee is the lower of the two structures.
Independence & scope
FixLeak is an independent research service. We are not a reseller, an affiliate, or an implementation partner for the software we audit — our only product is the audit itself, and our findings are based solely on the payment data you provide.
FixLeak is not a law firm and not a CPA firm. The memo, action plan, and counter-offer pack are independent research deliverables for your internal decision-making — they are not legal, tax, or accounting advice, and should not be relied on as such.
Questions
No. The audit is zero-login: no system logins, no bank access, no SSO, and nothing to install. Everything runs on the single AP export you send us.
One CSV with four columns — Vendor_Name, Date, Amount, Department. Redact anything beyond that as you see fit; those four fields are all the audit uses. You can download the template above to match the format exactly.
Seven days from the day we receive your CSV. The Stack Overlap Memo, Ranked Savings Action Plan, and Vendor Counter-Offer Pack are delivered together as one pack.
Under the flat structure, the $2,500 fee is waived in full if verified Year-1 savings come in under $15,000. Under the percentage structure, the fee is 25% of verified savings only — savings that aren't verified aren't billed on.
Mid-market companies whose SaaS, cloud, and vendor spend has grown across departments faster than anyone's ability to track it in one place — typically the point where overlaps stop being visible in department-level reports.
No. FixLeak is an independent research service — not a law firm or a CPA firm. Deliverables are research for internal decision-making, not legal, tax, or accounting advice.
Export the four columns, redact what you like, and send it over. Seven days later you'll know exactly where the stack leaks — in writing, with the counter-offers to fix it.
Email your redacted CSV — or a question about the audit — to this address. It is FixLeak's active contact and sender address, and it can receive mail now.
Email FixLeak